How To Create A Draw

The ability to sell tickets is the core of the JLP. As such, it is vital that all new draws are set up using the following steps to ensure that everything is configured correctly. Follow these steps if you are creating a draw that has previously run on your JLP.

 

Prerequisites

• JLP administrator account with the correct permissions
• Information about the draw including:
  • Draw number
  • Draw start date and time (AEST)
  • Draw close date and time (AEST)
  • Prize draw date and time (AEST)
  • Total Prize/s value
  • Ticket range (first and last ticket number)
  • Available ticket bundles/books
    • Quantity and price

Draw Setup Guidelines : The draw setup page includes tooltips for setting key dates, prize pool, and,  tooltips for setting ticket bundles. If needed, click on the blue Learn more hyperlinks on the draw setup page to view the guidelines. Please refer bottom of articles for guidelines included on JLP admin.

 

1. Login To JLP Admin

Visit https://admin.<yourlotterydomain>.com and enter your JLP username and password.

 

2. Navigate To The Lottery Management Page

From the main navigation bar at the top of the screen, select Lottery.

 

3. Select The Relevant Lottery

Select the relevant lottery from the “Open lotteries” table to view all draw numbers for this lottery.

 

4. Select “Create A New Draw”

Select the blue Create a new draw button above the table of open and upcoming draws.

 

5. Enter The New Draw Details

The next logical draw number for this lottery will pre-fill.

Insert/select the correct draw information in the appropriate fields:

1. Verify the draw number (pre-filled)
2. Specify the draw start date – note that the draw is not automatically set to open on this date. You will have to manually set the draw status to Open once the draw has been created.
3. Specify the draw close date (date & time the draw will no longer be visible from the frontend website and ticket sales will be closed)
4. Specify the main prize draw date (date & time the physical draw will take place)
5. Specify the total prize pool (Please note this is the prize value that will appear on any draw thumbnail)
6. If you are interested in opening this draw to accept preorder purchases, select Yes/No (if your site is not yet configured for pre-order and you wish to add it, please contact JLP support)
7. Specify the pre-order open date

 

The system draw close date will not be visible until the draw closing date and time have passed. The system draw close date is automatically set to five minutes after the draw close date and time (this is to allow ticket processing in the last minute of draw).

System draw close date can be edited after draw close to allow ticket cancellations only up until draw date. 

6. Add ticket range 

These are the number of tickets available for purchase on JLP. Please note additional tickets can be added during the draw and ranges can be changed unless tickets have been sold within the range.

 

7. Edit Or Add Ticket Bundles

Ticket bundles can be customised to your particular draw needs. These bundles represent the purchasing options within the draw. They can be set to single price tickets or discounted ticket bundles.

Ticket-bundles offered in the previous draw for this lottery will pre-fill. Verify that the pre-filled ticket bundle information is correct. If the ticket bundles are accurate, proceed to step 8.

 

Edit Ticket Bundles

If the ticket quantity or bundle price needs to be altered, hover over the relevant field and it will become editable.

Either type in new quantities or prices, or use the arrows on the right of either field to increase or decrease the quantity or bundle price.

Ticket bundles cannot be edited after a draw is open but can be disabled however, new bundles can be added during the draw.

 

Adding Ticket Bundles

Select Add new bundle at the bottom of the ticket bundle section if a new ticket bundle is required.

Enter the ticket quantity and bundle price into the relevant fields and click save.

 

 

8. Disable Or Delete Ticket Bundles

Ticket bundles can be disabled or deleted based on requirements, but must conform to the guidelines above.

Disable Or Enable Ticket Bundles

Click on the blue Disable button on the right of the ticket bundle to disable the ticket bundle.

If the ticket bundle is already disabled, the blue button on the right will say Enable instead.

Click on the blue Enable button on the right of the ticket bundle to enable the ticket bundle.

Disabling a ticket bundle means it will not appear as an option during checkout. A disabled ticket bundle can still be fulfilled if it has been purchased by a supporter prior to being disabled.

 

Delete Ticket Bundles

Ticket bundles can be deleted before the draw status is updated to open. Refer to the guidelines above.

Click on the blue Delete button on the right of the ticket bundle to delete the ticket bundle.

Ticket bundles cannot be deleted once the draw status is set to open.

9. Create The Draw

When you have completed all steps above click on the blue Create this draw button to create the draw on JLP admin.

A prompt will appear as a warning to make sure the draw details are correct as a draw cannot be deleted and draw numbers cannot be edited or reused once created.

If the details are correct, click on the blue Create this draw button to create the draw on your JLP instance.

Remember your draw is not open and will not appear on your site until you update your draw status to 'open' please refer to how to edit a draw status article to set your draw to open.

Guidelines For Setting Key Dates And Prize Pool

Guidelines For Setting Ticket Bundles